Admin Executive

Summary

Admin Executive will be responsible for overseeing and coordinating various administrative functions to ensure the smooth and efficient operation of the office. The Admin Executive will play a key role in managing office activities, supporting employees, and facilitating effective communication within the organization.

• Responsibilities

_Vendor Management Duties_

• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.

Conduct research and provide administrative support to various projects, as assigned.

• Oversee the PIC from the cleaning vendor and help keep the office in a safe and clean condition at all times.

_Administrative Duties_

• Handle general administrative tasks such as answering phone calls, responding to emails, managing correspondence, and guiding guests accordingly.

Coordinate and schedule meetings, appointments, and business travel arrangements for employees.

• Organize and maintain physical and electronic files, bills, records, and databases, ensuring accuracy and confidentiality.

Oversee office supplies inventory, snacks, and beverages and place orders when necessary.

• Accounting Duties

Maintain accurate and up-to-date financial records such as bookkeeping.

• Prepare and submit invoices, ensuring timely payments.

Assist in the preparation and monitoring of petty cash budgets.

• Security Duties

Be familiar with basic building facilities related to firefighting, electricity, and water supply, organize relevant data for security audit, and provide appropriate guidance to employees when necessary.

• Other Duties

Collaborate with other teams to streamline processes and improve efficiency.

• Assist in special projects as needed.

• Qualifications

Indonesian native speaker with conversational to professional proficiency in English

• Min. 2 years of work experience as an administrator with proven capability

Good communication and interpersonal abilities

• Familiar with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

Proficient in Microsoft Office and has a positive attitude to learning about new software and systems to support administrative tasks

• Excellent organizing and bookkeeping skills

Honest, detail-oriented, and meticulous personality

Job Type: Full-time

Pay: From Rp4,900,000 per month

Application Question(s):

• What is your proficiency in English

How many years have you been working as an admin
Do you have background in accounting/finance/HR