Responsibilities & Duties:- Create a long term schedule for the executive
Ensure that the executive attends all important meetings- Manage the executive's phone calls
Conduct any research the executive needs
- Make travel arrangements on behalf of the executive
Problem solve any issues that the executive requests- Schedule meetings for the executive
Communicate between the executive and employees
- Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate- Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
- Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned by Director and General Manager
Proven experience in preparing drafts for the documents and contracts- Having excellent knowledge of the corporate documents
Minimum 3 Years Experience as executive secretary or similar administrative role
- Proficient in MS Office and back-office software
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry- Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
Having Driving License ( SIM A )- Excellent English language both Speaking and Writing
Integrity and confidentialll
- Degree in business administration or relative field
Job Type: Full-time
Ability to commute/relocate:
- Uluwatu: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Executive Secretary: 3 years (Required)
Language:
* English (Required)
