Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require any accommodation as part of our recruitment process, please get in touch with us at [Confidential Information]. You can expect a response from a team member within 24 hours during the regular work week and on the following operating day during the weekend or holidays.
What Will You Do
Bixal seeks a Finance and Administration Manager for an anticipated five-year monitoring, evaluation and learning contract for USAID/Indonesia. The Finance and Administration Manager will have primary responsibility for ensuring the integrity of the financial systems; facilitating the internal administrative operations; ensuring compliance with USAID/Indonesia programmatic, financial and other reporting requirements. The Finance and Administration Manager will support the Chief of Party to provide excellence in financial and operational issues for Bixal. The ideal candidate will advise on banking, accounting, legal matters, importation of materials, grants management and human resources.
Important note
This is a full-time proposal position contingent on contract award. This position is only open to current residents of Indonesia who are eligible to work for any employer.
Responsibilities:
- Monthly cash management, accounting for all costs according to USAID regulations, cash flow projections and budgets.
- Liaises with the bank and suppliers to improve efficiency of operations.
- Manages payroll for the company in Indonesia.
- Manages finance team personnel and oversees all finance operations for the project.
- Preparation of the monthly fund request to the Bixal home office.
- Coordinates proper payments due to consultants, vendors, and subcontractors as applicable; ensures invoices and supporting documentation and required approvals are in place before payment.
- Follows the programs Field Office Authority Matrix and Finance Manual
- Provides financial oversight of project expenditures and advises on funding availability for project procurement of goods and services as needed.
- Ensures timesheets are complete and vacation and sick days are properly tracked for all staff.
- Assists in budget tracking, as requested by supervisor.
- Ensures sufficient funds are available in the local bank accounts and provides reconciliations as requested by the supervisor and/or the home office accountant.
- Prepares quarterly and yearly financial reports as needed.
- Oversees the project HR and Operations functions.
- Maintains all financial records, receipts, and vouchers.
- Informs Chief of Party and home office of any financial irregularities
- Other financial tasks as requested
Qualifications:
- Bachelor's degree in Accounting, Business Administration or related field, plus at least eight years of relevant experience
- Experience managing, in increasing roles of responsibilities, finance, procurement, contracts management, logistics and/or human resource-related matters for international development activities of similar dollar value.
- Demonstrated supervisory experience.
- Demonstrated familiarity with USG financial reporting and compliance requirements.
- Demonstrated experience working on a USAID-funded contract.
- Experience in managing donor-funded procurements and subcontracts/grants.
Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.
Bixal is an equal opportunity and affirmative action employer. We ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our organization and beyond.
