INOVASI 3 - Finance and Admin Support Consultant - NTB

We are searching for an experienced INOVASI 3 - Finance and Admin Support Consultant - NTB at our Mataram facility.

Background Of The Project

Indonesia's Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia's human resource development to fully realise 2045 goals.

Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia's 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.

Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.

This third phase of INOVASI (2024-2027) builds upon the existing program's approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia's development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI's local problem-based approach to continuously support policy development for effective fit between policy and implementation context.

The Program is implemented by Palladium on behalf of DFAT.

West Nusa Tenggara (NTB) is one of the provinces covered by the INOVASI Phase 3. The volume of activities at INOVASI NTB has increasing. The capacity of the current Finance and Admin Officer is limited as this individual is responsible for a wide range of critical functions, including finance, administration, office operations, and travel support. To ensure the program's continued success and operational efficiency, it is recommended that Short Term Personnel be allocated to assist the Finance and Admin Officer. This will allow for proper workload distribution and ensure the smooth implementation of the program.

Purpose of the position: Under the supervision of Finance and Admin Officer NTB, the Finance & Admin Support will support all aspects related to finance and administration at the provincial level

Duties: Under the direction of Finance and Admin Officer (FAO), the Finance & Admin Support will:

General Finance

• Support the FAO in preparing payment transactions including employee advances, and petty cash voucher (if any). Ensure all transactions are supported with proper, accountable, and completed documents and alignment with INOVASI Financial Procedures and DFAT standard.
• Support the FAO in archiving financial documents based on monthly Cashbook report through copying and scanning all documents related to each Payment Approval Form (PAF) issued in NTB Office.
• Uphold Palladium's policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed.
• Support FAO in checking that all transactions are entered against the correct account GL Codes, Project Codes, and ensuring proper cost distribution to correct activities.
• Support FAO in establishing and maintaining a database of local vendors or facilitators; Local Government; Stakeholders; etc.
• Other duties as may reasonably be required by FAO consistent with the incumbent's qualifications and experience.
  
  

Internal Control

Support FAO in ensuring all financial transactions are properly attached by proper, relevant supporting documents to response to external or internal audits and other reviews.

Administration

• Support FAO in ensuring all administration functions, processes, and system implementation in INOVASI office are in-line with Palladium and Project's manual, guidelines, and policies.
• Support FAO in leading in the day-to-day maintenance of the INOVASI office and its facilities, including ensuring an effective and safe working environment, oversee the cleaner to ensure rooms are clean and tidy, coordinate security services for the building, staff amenities, furniture and equipment, stationery and supplies, phone and internet provision, hardware and software, electronic aids, IT support services.
• Support FAO in being the first point of contact for visitors to the INOVASI office in NTB.
• When needed, support FAO in managing all aspects of INOVASI program travel in provincial level, including accommodation bookings, transport, travel request including its safety and logistic.
• Support FAO in maintaining office asset register and ensure all receipts document needed is available in assigning assets to employees and whenever assets are returned.
• Support FAO in ensuring office asset register and asset receipt & return register is always accurate, up to date, and in coherence with national asset register managed by Office and Admin Coordinator in INOVASI national office.
• Support FAO in other operational tasks as may be needed.
  
  

Qualifications and Experience: Finance & Admin Support will possess the following qualifications and experience:

• Minimum 3 years of experience in Finance and Administration
• High level proficiency in Word, Excel, PowerPoint and web browsers
• Able to use technology effectively to support the operations of a large program
• Excellent written and verbal communication skills in Bahasa Indonesia, fluency in English is desirable
• Ability to work independently and as a part of a diverse team
• Good interpersonal skills, including in a cross-cultural context
• Attention to detail, accurate and organised
• A high level of integrity, initiative, adaptability, and ability to perform in a high-pressure environment
  
  

Duration: up to 180 days over 12 months

Application closes on 24 September 2024

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Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.