Hey awesome candidate!
Welcome to Combined Solutions, an Australian-based company with a thriving branch office in the heart of Legian, Bali. As an industry leader, we specialize in the business factory model, creating innovative solutions and driving efficiency across various sectors. Our Bali office serves as a hub of creativity, collaboration, and excellence, contributing to our overall mission of delivering top-notch services to our clients.
We are seeking an adaptable and resourceful Office All-rounder/Manager to play a key role in supporting our Bali office's diverse needs. The successful candidate will maintain a productive and efficient work environment, overseeing various office functions, and providing administrative support.
Responsibilities:
- Listen to managing directors carefully, paying attention to the language and context of commands.
- Oversee and audit the project management software to ensure tasks are tracking according to their allocated schedules.
- Provide leadership and management to the administrative team.
- Ensure staff turn up on time and are clear about their job instructions.
- Act as the front face and liaise with clients as required.
- Prepare reports and presentations for the Managing Directors.
- Efficiently organize appointments, manage email communications, and oversee administrative tasks.
- Utilize project management tools for streamlined team collaboration.
- Apply basic graphic design skills for creating visual content and social media management.
- Implement marketing automation processes with a basic understanding of digital marketing concepts.
- Coordinate with other departments to streamline cross-functional processes.
- Assist in the recruitment process by coordinating interviews and onboarding activities for new hires.
- Maintain employee records, ensuring accuracy and confidentiality.
- Support HR initiatives such as employee engagement activities and performance reviews.
- Act as a central point of contact for internal and external enquiries.
- Facilitate effective communication between departments and team members.
Qualifications:
- Excellent communication and interpersonal abilities.
- Excellent English written and verbal communication skills.
- Experience as an Office Manager or in a similar administrative role (minimum 5 years).
- Strong organizational skills, problem-solving abilities and a self-starting attitude.
- Must have a personal laptop.
- Previous experience in administration and project management.
- Proficient in Microsoft Office, Monday.com, email management, and other relevant software as required
- Basic understanding of digital marketing principles.
- Prior experience in a leadership or managerial role.
- Ability to work independently and as part of a team.
- Adaptable and willing to learn new things.
- Positive and professional attitude.
- Coachable and open to new ideas.
- Familiarity with basic HR processes and procedures.
Important Note: This role encourages a growth mindset and a willingness to figure things out and make them work.
Thank you for considering this position.
