Job Posting: 11/Jul/2024
Closure Date: 25/Jul/2024, 4:59:00 PM
Organizational Unit: FAINS
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Indonesia-Jakarta
Duration: 3 months with possibility of further extension, subject to satisfactory performance
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
Organizational Setting
The Food and Agriculture Organization (FAO) Representation in Indonesia is responsible for leading FAO's response to Indonesia priorities by developing, promoting and overseeing strategies for addressing food security, agriculture and rural development objectives. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the country and, in collaboration with the Offices, Centres and Divisions at regional and headquarters, develops, promotes and oversees FAO's strategic response to country priorities. Also advises on the incorporation of country priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the country, monitors the level of programme implementation and draws attention to problems and deficiencies. FAO Representation in Indonesia serving as the channel of FAO's services to governments and other partners (donors, NGOs, Civil Society Organizations, research institutions, etc.). The FAO representation in Indonesia helping governments to prevent disasters, assess damage, and assist them in the reconstruction and rehabilitation of the agricultural sector.
The post is located in the Emergency Centre Transboundary Animal Diseases Programme in Jakarta, Indonesia (ECTAD), which is currently implementing various projects for animal health and One Health programme, including the Global Health Security (GHS) Programme, in line with the One Health programme priority area of FAO.
Reporting Lines
The Operations Assistant Emergency Centre for Transboundary Animal Diseases (ECTAD) Programme shall work under the Under the functional and administrative guidance of the FAO Representative Indonesia and the overall supervision of the FAO ECTAD Indonesia Programme Team Leader, under the general guidance of the Operations Coordinator and the Country National Veterinary Advisor (CNVA), and the direct supervision of the National Operations Specialist. Furthermore, the incumbent will facilitate day-to-day activities of the ECTAD programme with the central (Ministry of Human Development and Cultural Affair/CMHDCA) as well as local government in line with the programme work plan and schedule of activities.
Technical Focus
The incumbent will be responsible to facilitate operational administration, logistics and field operations of CMHDCA-FAO-GHS programme in compliance with FAO operational guideline.
Tasks and responsibilities
Assist in the logistics preparation and implementation of conferences, meetings, workshops, trainings and missions for the Technical Area and other FAO ECTAD activities as required.
Assist in drafting and managing correspondence between the project and outside stakeholders.
Assist with preparation of draft TORs for Technical Area project events.
Assist in project implementation follow-up, drawing the attention of the supervisor or other senior staff to problems, inconsistencies and delays.
Assist in coordinating operational administration, logistics and field operations of FAO ECTAD project activities, in compliance with FAO operational guideline, under the coordination of the National Operations Specialist.
Assist and back up other operations and administrative tasks for all Technical Area when required.
Support the CNVA and Senior Technical Advisor of each Technical Area in liaising with government counterparts, project partners, donors and other stakeholders.
Support the CNVA and Senior Technical Advisor of each Technical Area to prepare project reports.
Perform any other relevant duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Bachelors degree in administration, economic, management and any other related field to the Organization
Minimum of three years work experience in the field of programmatic and/or operational support or in other related fields.
Working knowledge of English, and Bahasa Indonesia
National of Indonesia
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Technical/Functional Skill
Ability to manage priorities and workload within the general schedule of work, instructions and standardized practices.
Ability to self-motivate and foster teamwork.
Good English memo composition and editing skills.
Experience in working with UN agencies is desirable.
Proficiency in MS office, particularly Word, Excel and PowerPoint.
Ability to work with individuals from different cultural/ national backgrounds, good interpersonal and communication skills.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed, please apply, and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAOs client support team for further assistance: https://fao.service-now.com/csp
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