Personal Assistant Sales and Event Production Coordinator

Personal Assistant Sales and Event Production Coordinator

Are you ready to be an essential part of our growth journey

This position will provide comprehensive administrative support to the Community Growth VP, assist in sales-related tasks, and play a pivotal role in community growth and event production. The organization designs this position to support its overall growth initiatives by ensuring the smooth execution of events and enhancing community engagement.

• Job Description:

Manage the Community Growth VPs calendar, including scheduling meetings, appointments, and coordinating travel arrangements.

• Handle correspondence, emails, and communications on behalf of the Community Growth VP.

Assist in limited sales outreach, including follow-up with potential clients and managing sales materials.

• Schedule and coordinate introductory meetings and follow-ups with prospects.

Maintain and update the CRM system with sales and community engagement activities.

• Lead the planning and execution of in-person events, ensuring all logistical aspects are well-coordinated.

Oversee the setup and operation of technical equipment, including video cameras, sound systems, and other tools, ensuring they meet the requirements of each meeting or event.

• Provide troubleshooting support during events to resolve any technical issues promptly.

Handle the transportation, installation, testing, dismantling, storage, and maintenance of all company audio-visual equipment before, during, and after events.

• Coordinate with event partners to arrange and prepare the event space for onsite meetings or events, ensuring all logistical elements are in place.

Draft and distribute accurate and timely Minutes of Meeting (MOM) at the conclusion of each event.

• Collaborate with meeting chairs and guest speakers to organize rehearsals and address any specific requirements they may have for their presentations or participation.

Greet and welcome event attendees, ensuring that everyone feels included and comfortable.

• Qualifications:

Native-level English reading/writing/spoken ability is a must for liaising with global colleagues and leads

• Strong communication and interpersonal skills to connect with leads effectively

Neat, detailed, and disciplined to consistently updating data and following up with leads and tasks

• Be able to have an adaptive, flexible mindset to market and business changes and needs

Desire to provide the best service/experience for our members

• Sociable, warm, and comfortable with conversations in order to make others feel welcome

• About EGN

Established in 1992, EGN (Executives Global Network) is a leading global professional networking organization, providing executives and professionals with a confidential platform to exchange experiences, share knowledge, and build meaningful connections. With a presence in over 15 countries, EGN offers peer groups and forums that cater to a wide range of industries and functions. Our mission is to help professionals navigate their careers by offering insights, fostering collaboration, and facilitating continuous learning through our diverse and dynamic networks.

Job Type: Full-time

Application Question(s):

• What is the reason for your decision to leave your current or previous position

Do you require any work visas if you are hired

• When will you be able to begin if you are hired Is there any notice period

* What salary range do you expect for this position