As a Personal Assistant, you will be working closely with all member of our vibrant Creative team to bring our creative ideas to life and reporting directly to the Managing Director / Owner. The ideal candidate will have strong communication and presentation skills also a good attention to details attitude which demonstrates their passion for the project assigned.
Key Responsibilities
- Independently manage administrative tasks for non-executive employees or groups, demonstrating a high level of autonomy and professionalism.
- Prepare a wide range of documents, including correspondence, reports, presentations, agendas, and meeting minutes, using various business software applications.
- Coordinate senior management meetings and conferences, ensuring seamless organization and execution.
- Facilitate global and domestic travel arrangements for team members, including transportation, accommodation, and itinerary management.
- Handle highly sensitive information with discretion and confidentiality, maintaining the highest standards of professionalism and integrity.
- Act as a primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence.
- Manage incoming calls, visitors, mail, and email, prioritizing actions and directing inquiries as necessary.
- Maintain accurate and organized files, records, calendars, and diaries, ensuring easy access to essential information and timely reminders.
- Anticipate the CEO's needs and proactively prioritize tasks to ensure efficient time management
A Bit About You
- Company car provided
- Proven experience as a personal or executive assistant, preferably in a senior-level capacity.
- Availability to work flexible hours and travel occasionally as needed
- Active and energetic personality
- Exceptional organizational and multitasking abilities, with a keen eye for detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,) and other relevant business software applications.
- Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
- Strong problem-solving skills and the ability to work well under pressure in a fast-paced environment.
- Discretion and integrity when handling confidential information.
- Previous experience as a personal assistant or related field experience is required
