Who We Are Looking For:
Person who will be the face of the company brand with an excellent communication skill with a warm and fun personality.
Responsibilities include:
- The main role is to create a welcoming feeling when entering the space. Experienced in office reception, as an administrative assistant, or something similar. This role is critical for first impressions.
- Be the first contact that people see when they enter the space or pass through for events. Interacting with many different people from many different walks of life, and being able to present Outpost positively, while fielding questions and forwarding inquiries to appropriate parties.
- Carrying out random acts of kindness.
Key Responsibilities:
- Opening/Closing the space daily.
- Screening for members/non members.
- Greet everyone who comes into the space, and provide tours for new members and other interested parties.
- Record member activities for tracking hours in respective software.
- Accepting packages and sorting mail.
- Tidying and stocking up to ensure our space continually reflects who we are and what we value.
- Keeping space tidy throughout the day including monitoring & organizing shoe racks arrangement.
- Working together with house keeping to ensure space is clean, drinking water supplies are sufficient etc.
- Inform related parties for member birthdays to make little celebration.
- Keep notes and record messages from guests to obtain feedback for improvement and report it back to the management.
- Assisting Outpost members for F&B reservations.
- Conduct administrative assistant tasks as necessary.
- Introduce new members to the community and facilitating connections
- Administrative assistant/task.
- Answer incoming calls and address guest questions & inquiries.
- Support event and community activities in the space and work closer with the Experience & Community team.
Qualifications:
- High attention to detail and accuracy.
- Comfortable dealing with ambiguity and working independently.
- Excellent time management and organizational ability.
- Passion to learn and grow.
- Experience in hospitality is a benefit.
Job Requirements:
- Can be from any background (hospitality and English certification is a plus).
- 1+ year experience in related fields (experiences as hotel receptionist is a benefit).
- Hospitality and or fast growing startup experience preferred.
- Great organizational and people skills.
- Able to work under pressure.
- Basic Computer Skills.
- Strong employee-relations skills with attention to diverse international and local culture knowledge, must be approachable and able to earn trust and credibility with employees in the organization.
- Solution-oriented, highly resourceful, with exceptional follow-through.
- Able to deal and manage effectively conflictual situations.
- Flexible, highly organized, and able to easily shift priorities.
- Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment.
- Fluent in English is a Must.
- Excellent verbal and written communication skills.
- Applicants for this position should be able to relocate/live in Bali.
Desired Start Date: Immediate
