Title
Senior Facilities Coordinator
Business unit
Jones Lang LaSalle
Reporting to
Site Lead Facility Manager (ID Jakarta)
Key stakeholders
Various client key stakeholders based at Merck offices, located at TB Simatupang (near Pasar Rebo & Lenteng Agung)
Duties & responsibilities
Job Overview
- Work well in the team to meet KPI and SLA delivery to client.
Compliance and Administration
- Comply with site EHS & Security requirement
- Ensuring all available RA are in the correct template & guidance
- Be a local member of Emergency Response Team & Local Dawn Raid Team
- Monthly inspection & CAPA follow up
- Draft new client and update SOP/WI when required
- Ensure all vendors documents are up to date and compliance
- Incident reporting and EHS stats updates
- Other tasks assigned by Client & Site Lead.
Operation
- Engage with users and build rapport
- Draft email comms & signages, and send out & communicate
- Routine engagement with stakeholders
- Routine meetings with vendors, ensure support and vendor management as set out in KPI and meet SLA
- Carries out few security processes such as, but not limited to: Access Cards, CCTV, Utilization & Occupation data
- Manages canteen supplies & vendors
- Consumables review and negotiation with vendors
- Sustainability initiatives discussion and execution
Finance & Procurement
- Source & get the best offer
- Draft quotation & getting approval from stakeholder
- Raise Purchase Requisition in various platform and ensure Purchase Order release
- Invoice monitoring & tracking
- Liaise with respective counterpart for any queries or issues raised
- Licensing tax processes (i.e. billboard tax)
Employee Specifics
Sound like you Why don't you apply To apply you need to be:
A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client.
- Strong communication skill both in Bahasa Indonesia and English, both written and speaking. Ability to confidently interact with all levels of the organizations.
- At least 3yrs experience in FM Related industry
- Strong Microsoft Office skills with tech savvy knowledge
- High attention to detail, especially numbers
- Self-motivated and able to work under pressure
Critical Competencies for Success
- Client Focus & Relationship Management
- Demonstrates proactive & professional approach to customer service and stakeholder engagement
- Ability to manage conflict and balance between client and firm requirements.
- Has a customer service-oriented attitude.
- Ability to be flexible and accommodating in approach and work with changing situations on a regular basis.
- Organizational Skills
- Excellent planning & organizational skills to prioritize work and meet tight deadlines
- Proven ability to manage multiple and complex operational & other matters on a daily basic
- Firm First Mindset
- Able to cooperate and work well with others to meet targets
- Support the team effectively as and when needed
- Proven ability to commit to flawless execution while complying with firm's procedures and standards
Key Skills
- Problem-solving skills and capacity to deal with ambiguity as well as ability to effectively deal with stressful situations
- Able to work independently, self-motivated; confident & energetic
- Flexible able to adapt to rapidly changing situations
- Goal-oriented able to focus on meeting all performance targets
- Strong communicator possesses strong verbal & written communication skills (English & Bahasa Indonesia)
